AE - Sr. Executive Assistant - Board of Directors

Amana Group

Operational:

Executive Support: Provide comprehensive administrative support to board members, including managing schedules, organizing meetings, and preparing agendas.

Meeting Coordination: Arrange and coordinate board meetings, including logistics, materials preparation, and follow-up on action items.

Document Management: Prepare, review, and distribute meeting minutes, reports, and other documentation to ensure accurate records are maintained.

Communication Liaison: Serve as the primary point of contact between the board and senior management, facilitating effective communication.

Travel Arrangements: Coordinate travel logistics for board members, including flights, accommodations, and itineraries.

Confidentiality Management: Handle sensitive information with discretion, ensuring confidentiality of board discussions and materials.

Research and Analysis: Conduct research on relevant issues, industry trends, and background information to support board decision-making.

Project Management: Assist in managing special projects and initiatives as directed by the board or senior executives.

Budget Oversight: Monitor and manage the administrative budget for board-related activities, ensuring efficient use of resources.

Relationship Management: Foster positive relationships with internal and external stakeholders, including board members, executives, and other key contacts.

Preparations of Presentations: Provide administrative support in compiling presentation using various softwares to meet the intent of the presentations.

Manages Expense Sheets for BOD: Ensures proper supporting documents for efficient processing.

Preparations of Presentations: provide administrative support in compiling presentation using various softwares to meet the intent of the presentations.

Manages expense sheets for BOD , and ensure proper supporting documents for efficient processing.