Assistant HR and Admin Manager

Pini Group

Responsibilities:

• Lead and manage end-to-end recruitment: job postings, CV screening, shortlisting, scheduling interviews, and follow-ups.
• Liaise with hiring managers to understand staffing needs and ensure timely hires.
• Build and manage relationships with external recruiters and job portals.
• Maintain a structured candidate database and ensure accurate tracking/reporting.
• Assist with implementation and communication of HR policies and procedures.
• Help coordinate internal HR-related initiatives and employee engagement programs.
• Organize travel arrangements for employees including flights, hotels, and itineraries.
• Coordinate visa processing for business and visit purposes (inbound & outbound).
• Work closely with travel agents and ensure cost-effective solutions.
• Maintain accurate travel and visa logs for all staff.
• Track travel requests and workflows using Monday.com or similar tools.
• Oversee daily office operations and ensure administrative tasks run smoothly.
• Supervise office support staff and ensure cleanliness and upkeep.
• Manage procurement and vendor relationships.
• Monitor and reorder office supplies as needed.
• Handle general administrative duties as assigned.

Requirements:

• Minimum 5 years of UAE experience in HR and Admin, with a strong focus on recruitment/talent acquisition.
• Hands-on experience in travel coordination and general office administration.
• Excellent communication and organizational skills.
• Proficient in MS Office; Monday.com experience is a plus.
• Knowledge of UAE labor law and visa processes.
• Experience in the construction/engineering industry is a significant plus.
• Proactive, detail-oriented, and able to manage multiple priorities.

We Offer:

• Opportunity to collaborate with a forward-thinking, synergistic, and innovative team.
• Exposure to cutting-edge projects driving Middle East / North African regions development.
• Personalized professional growth and developmental avenues tailored to your career aspirations.