Assistant Manager of Transport & Fleet

Regent International School (RIS)

1. Transport Operations Management

• Support daily operations of School & ECC buses, shuttle services, and transport routes.
• Assist with planning, scheduling, and adjusting transport routes to ensure punctuality and safety.
• Monitor transport schedules, routing plans, student lists, and GPS tracking systems.
• Respond promptly to route delays, operational disruptions, and emergencies, escalating when necessary.
• Assist with documentation related to daily operations, route changes, and attendance.

2. Fleet Management & Maintenance

• Coordinate vehicle registration, inspections, service schedules, and maintenance follow-ups.
• Assist in implementing preventive maintenance plans to reduce breakdowns and downtime.
• Conduct regular checks to ensure vehicles consistently meet safety and compliance standards.
• Maintain accurate fleet records aligned with RTA and organisational requirements.

3. Safety, Compliance & Risk Management

• Support adherence to all internal transport policies, RTA regulations, and compliance standards.
• Assist in conducting safety audits, risk assessments, and incident investigations.
• Support driver and bus attendant safety training and reinforce a strong safety culture.
• Monitor and uphold child safeguarding protocols on all buses.

4. Budgeting & Cost Control

• Track and report on fuel usage, maintenance costs, and vendor invoices.
• Support cost-efficiency initiatives through data analysis and vendor coordination.
• Prepare operational reports to assist the Head of Transport & Fleet with budgeting and cost control.

5. Leadership & Team Development

• Assist in supervising drivers, bus attendants, transport coordinators, and support staff.
• Help maintain adequate staffing for routes and school events.
• Support performance evaluations, training, and continuous development of the transport team.
• Promote a positive working environment and professional service standards.

6. Stakeholder Engagement & Customer Service

• Serve as a secondary contact for parents, school leaders, and internal departments.
• Address inquiries, concerns, and operational requests professionally and promptly.
• Coordinate with schools on route adjustments, events, field trips, and operational needs.
• Gather and escalate feedback to support ongoing service improvements.

7. Strategic Development

• Support the implementation of transportation procedures, policies, and operational standards.
• Assist in projects such as route optimisation, digitisation, sustainability initiatives, and fleet updates.
• Contribute insights and data to long-term operational planning and reporting.