Assistant Registrar and Attendance Officer

International Schools Pa...

To ensure children are safe and well cared for at all times

Answering the telephone, screening and directing calls

Cross checking attendance to ensure accurate registration of pupils

Updating lists, records and contact details to maintain the school database

Taking and relaying communications

Greeting visitors and providing refreshments

Providing information to both callers and visitors

Providing general administrative and clerical support to the leadership of the school

Assisting the registrar with the registration process for new pupils (KHDA registration, documents collection, etc.)

Making sure the pupils data on Engage is up to date (addresses, contact numbers, email addresses, etc.)

Assisting the registrar in processing the educational licenses on time

Applying for any special approvals (if applicable) in line with ministry expectations

Assisting the registrar by coordinating with parents regarding required documents so that registrations are completed within agreed timelines, ensuring that the submission of the end of year results, pupils promotion & transfer etc. are completed within an agreed time frame.

Compiling and generating ministry required pupil records (manual or online records)

Complete attendance daily including any first day absence calls and late arrivals

Input attendance data accurately into Engage and investigate any missing data records, including illness related absences and unexplained lesson absences

To make initial enquiries with parents regarding unexplained absences/lateness - including first day calling

To monitor the attendance of pupils referring concerns to the pastoral leaders

Promote good attendance within the school via activities with pupils and parents

To process and action pupil holiday requests

To issue routine correspondence to parents regarding attendance/absence requests in accordance with the school procedure.

To undertake routine liaison with external agencies regarding attendance - e.g. KHDA

To collate attendance data producing routine reports

To comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person

Responsible for identifying attendance issues and patterns of absence/late arrivals.

In addition, all staff are required to carry out any tasks required by the school or the regional office to facilitate the smooth day to day running of the school

To be line managed by the school head of admissions

Holidays- 45 working days per year

Hours of work: 7:15am to 4:00pm or 7:30am to 4:15pm Monday to Thursday and from 7:15am to 12:00noon on Friday s (and up to 4:00pm on a Friday every 3-4 weeks as per a rota system)