Custom Clearance/ Shipping Coordinator

Confidential Company

Key Responsibilities

Purchase to Shipment Coordination

• Handle purchase orders and issue proforma invoices to clients.
• Coordinate with freight forwarders for shipment booking and execution.
• Arrange timely dispatch of goods and ensure shipment aligns with contractual terms.

Documentation & Compliance

• Prepare and verify export documentation including commercial invoices, packing lists, and certificates of origin.
• Draft and compile LC (Letter of Credit) documents and ensure compliance with banking and trade regulations.
• Submit documents to the bank within the presentation period for LC/TT transactions.

Bill of Lading Management

• Work with Marine Bills of Lading, House/Forwarder BLs, and Switch BLs.
• Ensure accuracy and consistency of BL details with shipment and LC terms.

Pre-Submission Checks

• Confirm goods are shipped on time and documentation is complete.
• Validate document formats, dates, and compliance with LC clauses before bank submission.

Reporting & Coordination

• Maintain records of all shipments and documentation for audit and reference.
• Liaise with internal departments, freight forwarders, and banks to resolve discrepancies.
• Track shipment status and update stakeholders regularly.

Qualifications & Skills

• Bachelor’s degree in Business, Logistics, or International Trade.
• 2–5 years of experience in export documentation and shipping coordination.
• Strong understanding of LC/TT procedures and international trade terms.
• Familiarity with different types of Bills of Lading and Incoterms.
• Excellent attention to detail and organizational skills.
• Proficiency in MS Office and ERP systems.
• Strong communication and coordination abilities