Document Controller

AESG

Job Description

We are seeking a Document Controller, who is available to join immediately or ona short notice. This is a site-based role in Ras-Al-Khaimah that requires minimum of 3 years of professional experience in managing document control processes and providing administrative support, ideally within the engineering or commissioning consultancy sector.

This fast-paced role offers an excellent opportunity to work on document control for high-profile multidisciplinary projects across the Middle East whilst ensuring an exemplary level of quality, organisation, coordination, and communication skills are maintained throughout.

If you are passionate, committed to excellence, self-driven and great with time and task management skills, you could be a part of our team.

Key Accountabilities and Activities:

• Registering all incoming and outgoing correspondences, MoMs, Drawings & technical submittals. This may be via an online portal (ACONEX / BIM 360 etc).
• Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager.
• Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, reports, Submittals and other forms of pertinent documents from the client and subcontractors.
• Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures.
• Maintain Project Documentation as per ISO standards.
• Working closely with clients and divisional leaders to ensure an exemplary level of quality.
• Successful closeout and handover of documentation as required by line manager.
• Working with our multidiscipline team to ensure coordinated outputs.
  
  
  

Essential Skills:

• Degree in Business Administration or a related field.
• Minimum of 3 years experience in management of document control processes.
• Previous experience working for an engineering consultant or architectural design firm.
• Experience in utilising Microsoft Office, Aconex, BIM360 or similar Electronic Document Management Systems.
• Experience in the setup of document control filing system.