Executive Administrator GovCIO 

Overview

GovCIO is currently hiring an Executive Administrator/Assistant for our program with the US Coast Guard. This position will be located in Alexandria, VA area and will be an on-site position.

Responsibilities

The Executive Administrator/Assistant will provide comprehensive, high-level administrative support to senior U.S. Coast Guard officials in Alexandria, VA. This critical role demands daily onsite presence and the ability to operate effectively within a secure, fast-paced military environment. The ideal candidate will be a self-starter with exceptional organizational skills, capable of managing complex operations and maintaining strict security protocols.

• Expertly manage and maintain highly dynamic and complex calendars for senior leadership, prioritizing events, resolving conflicts proactively, and orchestrating real-time changes to maximize operational efficiency.
• Draft, review, edit, and prepare all senior-level correspondence (memos, formal letters, reports, briefings) for signature, ensuring strict adherence to proper military and government formats, grammar, and policy guidelines. Manage and meticulously track action items using official government task management procedures.
• Coordinate all logistics for high-level meetings, conferences, and official visits (e.g., VIP visits), including scheduling secure rooms/VTC, managing invitations, and preparing detailed "read-ahead" packages for leadership.
• Serve as the primary point of contact and liaison for internal and external offices, effectively communicating with senior DoD, military, and interagency partners while maintaining professional protocol and high-level relationships.
• Coordinate general office administrative functions, including visitor access control. Establish and refine Standard Operating Procedures (SOPs) to enhance workflow efficiency.
• Establish and maintain highly organized electronic filing systems for administrative documents in strict compliance with government records management policies.

Qualifications

Associate's with 8+ years (or commensurate experience)

Required Skills and Experience

• Minimum of 5+ years of recent and relevant experience providing executive-level administrative support within a DoD or U.S. Coast Guard environment.

Clearance Requirement: Must be clearable up to an active Secret clearance.

Preferred Skills and Experience

• US Coast Guard experience is highly preferred.
• Familiarity with Agile & Hybrid Delivery Models.
• Exceptional written and verbal communication skills, with mastery of military correspondence standards and the ability to draft materials for senior review with precision.
• Superior organizational skills and impeccable attention to detail, with the ability to prioritize and manage multiple simultaneous tasks effectively in a dynamic environment.
• High proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint).
• Strong independent judgment and discretion when handling highly sensitive and confidential information.

Company Overview

GovCIO is a team of transformers--people who are passionate about transforming government IT. Every day, we make a positive impact by delivering innovative IT services and solutions that improve how government agencies operate and serve our citizens.

But we can't do it alone. We need great people to help us do great things - for our customers, our culture, and our ability to attract other great people. We are changing the face of government IT and building a workforce that fuels this mission. Are you ready to be a transformer?

What You Can Expect

Interview & Hiring Process

If you are selected to move forward through the process, here s what you can expect:

• During the Interview Process
• Virtual video interview conducted via video with the hiring manager and/or team
• Camera must be on
• A valid photo ID must be presented during each interview

• During the Hiring Process
• Enhanced Biometrics ID verification screening
• Background check, to include:
• Criminal history (past 7 years)
• Verification of your highest level of education
• Verification of your employment history (past 7 years), based on information provided in your application

Employee Perks

At GovCIO, we consistently hear that meaningful work and a collaborative team environment are two of the top reasons our employees enjoy working here. In addition, our employees have access to a range of perks and benefits to support their personal and professional well-being, beyond the standard company offered health benefits, including:

• Employee Assistance Program (EAP)
• Corporate Discounts
• Learning & Development platform, to include certification preparation content
• Training, Education and Certification Assistance*
• Referral Bonus Program
• Internal Mobility Program
• Pet Insurance
• Flexible Work Environment

*Available to full-time employees

Our employees unique talents and contributions are the driving force behind our success in supporting our customers, which ultimately fuels the success of our company. Join us and be a part of a culture that invests in its people and prioritizes continuous enhancement of the employee experience.