Executive Assistant

Vitateck Medical Equipment Trading LLC

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support senior leadership. The ideal candidate will manage schedules, coordinate communications, and handle administrative tasks with discretion and efficiency. This role requires strong attention to detail, excellent communication skills, and the ability to prioritize tasks in a fast-paced environment.

Key Responsibilities:

• Manage and maintain executives calendars, including scheduling meetings and appointments.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Prepare reports, presentations, and correspondence on behalf of executives.
• Act as a point of contact between executives and internal/external stakeholders.
• Organize meetings, take minutes, and follow up on action items.
• Handle confidential information with professionalism and discretion.
• Screen and prioritize emails, calls, and other communications.
• Assist with project management and administrative support as needed.
• Maintain filing systems and office organization.