Executive Assistant

Rua Al Madinah Holding

To provide comprehensive and efficient administrative and technical support to the Executive Director, contributing to the smooth operation of the organization function and enhancing effectiveness.

Responsibilities:

• Maintain and manage the Executive Director's calendar, scheduling meetings, appointments, and travel itineraries.

• Coordinate travel arrangements, including booking flights, hotels, and ground transportation.

• Prepare briefing materials and agendas for meetings, conferences, and presentations.

• Manage incoming and outgoing emails, calls, and messages, filtering, and prioritizing information for the Executive Director.

• Draft and proofread correspondence, reports, and presentations as directed.

• Liaise with internal and external stakeholders, answering inquiries and providing information.

• Maintain electronic and physical filing systems for the Executive Director, ensuring efficient access to documents.

• Prepare and edit reports, presentations, and other documents as needed.

• Track deadlines and follow up on outstanding tasks.

• Organize and prepare meeting rooms and materials for the Executive Director's meetings.

• Take accurate and comprehensive minutes during meetings.

• Provide logistical support for internal and external projects led by the Executive Director.

• Maintain strict confidentiality regarding sensitive information of modular construction delivery matters.

• Exercise discretion and professional judgment in dealing with stakeholders and confidential information.

• Manage the petty cash and administrative budget.

• Coordinate office supplies and equipment needs.

• Assist with special projects and initiatives as assigned.