Executive Secretary

Confidential Company

Employer Active

Posted 17 min ago

Experience

2 - 4 Years

Job Location

Abu Dhabi - United Arab Emirates (UAE)

Education

Bachelor of Business Administration(Management), Any Graduation

Nationality

Any Nationality

Gender

Any

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Manage complex calendars, scheduling meetings with stakeholders while ensuring optimal time management for executives.
  • Act as the primary point of contact between executives and internal/external parties, maintaining professionalism in all communications.
  • Prepare detailed agendas and minutes for meetings, capturing essential discussions and action items for follow-up.
  • Conduct thorough research and compile data for presentations and reports, ensuring information is accurate and relevant.
  • Coordinate travel arrangements, including itineraries and accommodations, while adhering to budgetary constraints.
  • Handle sensitive information with confidentiality, demonstrating discretion in all aspects of the role.
  • Assist with project management tasks, including tracking deadlines and deliverables to support executive initiatives.
  • Create and maintain organized filing systems, both digital and physical, to enhance workflow efficiency.
  • Implement office policies and procedures, contributing to the continuous improvement of administrative processes.
  • Support budget preparation and expense tracking, collaborating with finance teams to ensure fiscal responsibility.

Desired Candidate Profile

  • Bachelor's degree in Business Administration or related field, providing a solid foundation in organizational skills.
  • Minimum of 5 years of experience in a similar role, showcasing a proven track record of supporting senior executives.
  • Certification in office management or executive assistance, demonstrating commitment to professional development.
  • Experience in corporate environments, particularly in finance or technology sectors, aligning with industry standards.
  • Fluency in English and proficiency in a second language, enhancing communication with diverse stakeholders.
  • Strong proficiency in Microsoft Office Suite and project management software, ensuring technical competence.
  • Exceptional organizational skills, with the ability to manage multiple priorities effectively under pressure.
  • Outstanding interpersonal skills, fostering positive relationships with team members and clients alike.
  • Detail-oriented with a proactive approach to problem-solving, enhancing overall operational efficiency.
  • Ability to maintain composure in high-stress situations, demonstrating resilience and adaptability.

Employment Type

    Full Time

Company Industry

  • Hotels
  • Hospitality

Department / Functional Area

  • Accounts
  • Taxation
  • Audit
  • Company Secretary

Keywords

  • Meeting Coordination
  • Executive Assistant
  • Administrative Assistant
  • Office Policies
  • Business Support Specialist
  • Executive Administrator
  • Filing Systems
  • Operations Coordinator

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Confidential Company