Executive Secretary

Client of Arkpeoplesolutions

A distinguished and well-established institution in Saudi Arabia is seeking a highly capable Executive Secretary to operate within the Office of the President & CEO.

This is not a traditional administrative role. It is a strategic executive support position requiring confidence, discretion, strong public relations acumen, and the ability to engage professionally with senior government officials, board members, institutional partners, and high-profile stakeholders.

Key Scope of Responsibility

Executive Office Leadership

• Oversee the day-to-day operation of the CEOs office
• Manage complex calendars and high-level scheduling
• Prepare executive briefs, summaries, and strategic materials

Stakeholder & VIP Engagement

• Act as a professional interface between leadership and external stakeholders
• Engage confidently with government entities, institutional partners, and senior executives
• Support protocol and official visits with professionalism

Communication & Representation

• Draft formal correspondence in Arabic and English
• Ensure clarity, diplomacy, and discretion in all communications
• Maintain executive-level standards in documentation and presentation

Governance & Coordination

• Coordinate board-related matters and executive documentation
• Prepare accurate minutes and leadership reports
• Ensure alignment with institutional standards and governance processes

Events & Official Engagements

• Organize high-profile meetings, conferences, and official engagements
• Manage executive travel and logistics with precision