Executive Secretary ( C-level / High-Level ) Maitha General Trading LLC

About the Role

We are seeking a highly organized, detail-oriented, and proactive Executive Secretary to provide administrative and executive support to senior management. The ideal candidate will handle confidential information with discretion, manage schedules efficiently, and ensure smooth daily operations.

Key Responsibilities

Manage the executive’s calendar, appointments, and travel arrangements

Prepare and proofread correspondence, reports, presentations, and documents

Organize and maintain files, records, and databases

Coordinate meetings, take minutes, and follow up on action items

Handle phone calls, emails, and communication on behalf of executives

Liaise with internal departments and external partners

Assist in planning events, conferences, and executive-level activities

Maintain confidentiality of sensitive information

Perform general office duties as assigned