Finance Coordinator

Raffles Hotels & Resorts

Job Description

POSITION DESCRIPTION

Position: Finance Coordinator

Department: Finance

Reports to: Director of Finance & Business Support 

PURPOSE OF POSITION

To provide organizational and administrative support to the Finance & Purchasing Departments and the timely and efficient execution of assigned office and business procedures.

Key Roles & Responsibilities

• Communicate to customers (internal and external) in a polite and courteous manner
• Perform duties and responsibilities in a confidential manner when applicable
• Type and prepare a variety of documents such as letters, memos and minutes
• Handling of correspondence and answering the telephone as related to the job
• Attend daily Finance Meeting and take meeting minutes
• Prepare monthly staff attendance report for Cluster Payroll Manager
• To verify the holiday postings in the timesheet submitted by T&C from ERP
• To prepare the Employee Index on monthly basis based on the timesheet submitted
• To collate payroll earnings and deductions documents and subsequently enter in the earnings and deductions reports
• Assist in sending/collecting documents to/from Sofitel Dubai The Obelisk
• Provide organizational and administrative support to the Director of Finance
• Organize a variety of documents and maintain stationery and office supplies
• Maintain complete knowledge of all Finance, Purchasing and hotel services/features
• Liaise with other departments ensuring communication and the resolution of opportunities
• Contribute ideas and suggestions to enhance financial & operational procedures in the Hotel
• To work efficiently and effectively in meeting deadlines and delivering quality work
• To keep positive relations with suppliers and other external clients
• Carry out any other duties as and when assigned by the Director of Finance
• Accounts Receivable daily organization of invoices and filings
• Uploading online invoices including suppliers Pacific World, Dnata and few more
• 2 x a week follow ups for PM and PX accounts
• Credit Card Reconciliation
• Provide weekly support of payment follow ups
• Assist Finance & Purchasing teams during the vacation times when needed
  
  

Qualifications

PERSONAL ATTRIBUTES

• Outstanding communication skills in English, both written and verbal (additional foreign language would be an advantage)
• Excellent interpersonal skills to build positive relations with all the departments and be able to deal with diverse staff
• Strong attention to detail with the ability to coordinate and prioritize multiple tasks
• Computer proficiency in Word, Excel, PowerPoint, Publisher, Outlook and good typing skills
  
  

Qualifications

• College education or Hotel / business administration degree
• Finance / Purchasing related experience preferred
• Front office, F&B or other areas of hotel experience beneficial to the role to understand
• Must like the numbers and accounting
• Certified course in administrative management preferred
  
  

Experience

• Minimum 1 years experience in the hospitality industry,
• Previous experience in similar role is preferable