Job Description

Roles & Responsibilities

Job Summary/Goals

The Facilities Administrator reports to Facilities Coordinator /Facilities Manager and is responsible for providing support to ensure facilities services are provided in an effective and efficient manner. Must also always demonstrate a high level of security awareness and have knowledge of emergency evacuation procedures and Health & Safety.

Essential Duties
and Responsibilities

Assessing building maintenance issues by conducting weekly walks of the building and recording the findings.
Working with the Facilities Manager and Moves and Changes team to address internal space requirements and to organise/assist with team moves and Moves and Changes team.
Monitoring stock levels of Stationery and Consumables used by Employees and placing orders with suppliers.
Managing internal moves within the building with the Facilities Manager.
Working with Facilities Manager and Moves and Changes team to maintain floor plans.
Assisting in setting up in house and external events as and when required.
Working with the Building Operations team and reporting all defective H&S equipment to the respective person and arrange for repairs to be carried out.
Supporting the Office Service Coordinator as and when required regarding vendor management and Soft Service Support.
Managing fire wardens and first aiders and assist with scheduling training and refresher training as necessary.
Upkeep and review of Manuals, Handbooks, Guidance notes etc.
Cover Receptionist Role & Responsibilities when required
Understand primary responsibilities of Meeting and Evens and support M&E Specialist when required
Manage day to day mail room operation, deliveries, enquiries, etc.
Be aware of basic procedures, courier suppliers and all external key contacts.
Manage mail related supplies stock and place order when needed.
Other tasks and duties as required.

Skills/Competencies

Pro-active and hands on happy to support other Team members
Knowledge of Facilities Management processes preferable
IT Skills, Outlook, Excel, Word.
Professional, friendly and welcoming attitude
Good attention to detail
Ability to show initiative
Excellent communication skills
Organisational skills and the ability to prioritise a busy workload
Customer service background essential

Qualifications

Degree would be beneficial,
Technical facilities background preferred ( Facilities Management, Human Resource Management, Business Administration or Marketing)

Desired Candidate Profile

The Work Dynamics Accounts team in the UAE is a robust group of professionals who are responsible for managing and optimizing the organization's financial resources. Ideal for fresh graduates with degrees in Business Administration, HR, Marketing, and Admin related roles, this team fosters a learning environment where new recruits can apply theoretical knowledge to practical tasks. The team emphasizes mentorship and provides new team members opportunities to gain insights into UAE's regulatory and business environment. Graduates can expect to contribute to and learn about various aspects of the business such as financial planning, budget management, marketing strategies, HR policies, administrative tasks, and compliance with UAE commercial laws, thereby equipping them with a rich, multi-dimensional experience in the business world.

Qualifications

Degree would be beneficial,
Technical facilities background preferred ( Facilities Management, Human Resource Management, Business Administration or Marketing)

Graduate Program - Facilities Administrator Jones Lang LaSalle