Human Capital Associate - KSA

Aspen Holdings

ROLE PURPOSE:

Responsible for supporting the Human Capital Manager MENAT (Middle East, North Africa and Turkey) with HR administration, recruitment and on-boarding of all new employees, training and development of employees.

The main administrative duties include managing government portals, maintaining personnel records, managing HR and employee documents, and updating internal databases.

RESPONSIBILITIES:

Administration:

• Maintain and update employee records, ensuring confidentiality and compliance with data protection regulations.
• Update internal databases and trackers on the HR system.
• Prepare HR documents, employment contracts, salary and bonus letters, reference letters etc.
• Assist in benefits enrolment, changes, and inquiries.
• Keep company policies and SOPs up to date.
• Assist payroll process by providing relevant employee information.
• Coordinate and maintain the employee insurance program.
• Prepare purchase orders and arrange invoice payments for the Human Capital EME department.
• Provide general administrative support.
• Keep the distributor System up-to-date.
• Visa and Work Permit Management.
• Execution of employment contracts.
• Coordinating medical insurance agreements and tracking of payments.
• Managing all government portals in coordination with the payroll service provider.
• Issuance of Work Permits.
• Managing the Qiwa portal.
• Managing Mudad Portal.
• Iqama Transfers and managing renewals. Issuing Exit, re-entry and Final exit visas through Muqeem.

Recruitment:

• Develop and update job descriptions and job specifications.
• Prepare recruitment materials and post jobs to the appropriate job board/newspapers/colleges etc.
• Source and recruit candidates by using databases, social media etc.
• Screen candidates' resumes and job applications.
• Onboard new employees in order to become fully integrated.
• Managing the off-boarding process for departing employees.

HR System:

• Managing employee information on the HR system.
• Tracking leave, leave reporting, and organization changes.

Training:

• Working with line managers to identify training needs.
• Select relevant trainingS for employee development.
• Coordinate logistical arrangements for training sessions and maintain a file of training certificates for employees to ensure accurate documentation of professional development activities.

Employee Engagement:

• Participate in organizing the employee engagement/wellness/benefits program.
• Participate in organizing the employee reward & recognition program.