Office Administrator

PIPECARE Group

Position Summary

Office Administrator maintains office operations by receiving and distributing communications; maintaining supplies and equipment; picking-up and delivering items; serving customers. Besides that Office Assistant is in charge of car fleet management, monitors the work of the drivers, arranges their schedule and controls the attendance.

Job Functions & Responsibilities

• Preparing letters, reports, memos, other documents required.
• Answering phone calls and directing them to appropriate parties or receives and forwards messages.
• Reviewing and analyzing incoming memos, letters, submissions and reports to determine their significance and correct distribution.
• Create, transcribe and distribute meeting agendas and minutes
• File and retrieve project documents, records and reports

Car fleet management:

• Supervise office drivers and coordinate their daily work
• Approve attendance for office drivers
• Manager the pick-up and drop-off of LIN SCAN personnel and guests
• Providing assistance for activities such as coordination between various departments, reviewing reports, conducting studies and correspondence.
• Office Cleaning & Maintenance.
• Preparing and serving tea/coffee/li>

span>Physical and Mental Requirements:/span>

• Lifting and Carrying: Ability to lift and carry up to 50 pounds.
• Mobility: Must be able to walk and climb to perform duties, including maneuvering within a refinery or plant environment and accessing elevated platforms via ladders and stairwells.
• Communication: Sufficient clarity of speech and hearing, or other communication capabilities, to communicate effectively.
• Focus and Multitasking: Ability to maintain focus and multitask effectively.
• Safety Equipment: Must be able to wear safety equipment as required by the safety department for personal protection, if/where needed in manufacturing environments.
• Personal Mobility and Reflexes: Sufficient personal mobility and physical reflexes, with or without reasonable accommodations, to perform office duties and travel to off-site locations when necessary.