Office Administrator
C.H. Robinson Worldwide
Employer Active
Posted on 13 Apr
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
Responsibilities:
The duties and responsibilities of this position consist of, but are not limited to, the following:
Office Services:
Oversee all office services duties in the office and ensure that office is operating smoothly
Manage office supplies inventory and place orders as necessary
Provide other administrative support, including scheduling group meetings, customer visits, and catering
Perform receptionist duties: greet visitors, and answer and direct phone calls
Receive and sort incoming mail and deliveries, and manage outgoing mail
Plan in-house or off-site employee and/or customer activities, including celebrations, virtual local & global activities, conferences, etc.
Develop office policies and procedures, and ensure they are implemented appropriately
Monitor headcount and plan office space accordingly including, office layout planning and office moves, and with managing and maintaining Technology infrastructure
Manage monthly reporting
Manage Accounts Receivable
Track training records
Implement monthly trainings
Implement and monitor employee of the month program
Identify opportunities for process and office management improvements, and design and implement new systems
Identify and implement initiatives, tools, and services that enhance team member s working experience
Facilities Management:
Management of facility property management company, including ensuring service level expectations are met
Office cost planning, monitoring, and optimization
Ensure safety compliance, including regularly scheduled safety inspections
Act as key point of contact for all facility related escalations to ensure quick resolution of any complaints
In partnership with corporate partners (Real Estate, Facilities, etc.) management of all contractual obligations including vendors, equipment lease agreements, service charges, and rates
Check invoices related to office and submit to relevant department for payment
Liaise with facility management vendors including cleaning, security services, catering
Monitor headcount and plan office workspace accordingly
Project manage all small facility projects and regular maintenance
Other duties or responsibilities as assigned according to the team and/or country specific requirements
Desired Candidate Profile
Required Qualifications:
Bachelor s Degree from an accredited college or university
Minimum 3 years of work experience in an administrative/office management role
Preferred Qualifications:
Previous experience with facilities management
Experience managing construction projects
Must have exceptional attention to detail
Strong organizational and time management skills, and ability to prioritize
Must be a self-starter and driven
Excellent communication and interpersonal skills
Strong problem-solving skills and analytical abilities
Must be proficient with Microsoft Office
Leadership ability to manage challenges and proactively implement effective solutions
Strong interpersonal skills to interact positively with all employees
Values a diverse and inclusive work environment
Company Industry
Department / Functional Area
Keywords
- Office Administrator
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C.H. Robinson Worldwide
At C.H. Robinson, the Office Administrator plays a key role in creating a positive, safe, and productive workplace experience for employees. This role supports day to day office operations in a fast paced environment, ensuring the office runs smoothly while fostering an inclusive and engaging culture. The Office Administrator is service oriented, detail driven, and hands on, with strong organizational skills and the ability to manage multiple priorities effectively. This role partners closely with employees and leaders, proactively identifying opportunities to improve processes and enhance the overall workplace experience.