Office Coordinator – Interior Fit-Out Muscat Business & Project Development Co. LLC , Sultanate of Oman

We are looking for a smart, proactive, and highly organized Office Coordinator to support our interior fit-out operations. This role goes beyond basic administration — the ideal candidate will act as a central point of coordination for office activities, ensuring smooth day-to-day functioning while supporting project teams.

The candidate should be tech-savvy, detail-oriented, and capable of handling multiple responsibilities including documentation, communication,

coordination, and basic office systems management.

Key Responsibilities:

• Manage and maintain all office documentation, reports, and records

• Take accurate minutes of meetings and track action items

• Draft and manage professional email communication with proper structure and etiquette

• Coordinate between internal teams, site staff, vendors, and management

• Follow up on tasks, deadlines, and pending actions across departments

• Prepare reports, presentations, and schedules using Excel and PowerPoint

• Organize and maintain filing systems (digital and physical)

• Oversee general office operations and ensure smooth functioning of daily activities

• Handle basic IT/office coordination (liaising with vendors for system, network, or equipment issues)

• Assist in planning, tracking, and coordinating project-related administrative tasks

Requirements:

• Strong proficiency in MS Excel, PowerPoint, and email platforms (Outlook, Gmail, etc.)

• Excellent written and verbal communication skills

• Strong understanding of professional email etiquette and coordination workflows

• Highly organized with strong multitasking and follow-up skills

• Tech-savvy with the ability to handle basic office systems and coordination

• Proactive attitude with problem-solving ability and ownership mindset

• Well-spoken, presentable, and confident in communication

Preferred:

• Background in Engineering (Civil/Interior/Construction) or related field

• Prior experience in an interior fit-out or construction environment

• Familiarity with project coordination, scheduling, and documentation