Operations & Administration Executive AW Rostamani Holdings Co LLC

Retail Operations Support

• Support daily store and operational activities to ensure smooth functioning

• Coordinate with sales, warehouse, and support teams to resolve operational issues

• Ensure compliance with company SOPs, policies, and audit requirements

• Assist in store audits, stock checks, and operational reporting

Administrative & Documentation

• Maintain operational records, files, and documentation

• Handle invoices, vendor bills, delivery challans, and expense statements

• Prepare daily, weekly, and monthly MIS reports

• Support finance with petty cash and expense tracking

Vendor, HR & Inter-Department Coordination

• Liaise with vendors for supplies, maintenance, and services

• Coordinate with HR for attendance, rosters, onboarding documentation

• Support leadership communication with store and corporate teams

• Follow up on approvals, documentation, and operational requests

Facilities & Store Maintenance

• Oversee store maintenance requirements (fixtures, IT, utilities)

• Coordinate with service providers for timely issue resolution

• Ensure hygiene, safety, and operational standards are maintained

CEO Personal Assistant Responsibilities

• Manage the CEO’s calendar, meetings, and appointments

• Coordinate internal and external meetings on behalf of the CEO

• Prepare meeting agendas, presentations, reports, and follow-up notes

• Draft professional emails, letters, and internal communications.

• Act as a point of contact between the CEO and internal teams/vendors.

• Maintain confidentiality of sensitive business and personal information.

• Track action items from CEO meetings and ensure timely follow-ups.

Key Performance Indicators (KPIs)

• Accuracy and timeliness of operational and CEO-related tasks.

• Effectiveness of CEO calendar and communication management.

• Quality and confidentiality of documentation and reporting.

• Inventory and operational audit compliance.

• Responsiveness and follow-up closure rate.