Personal Assistant

Client of Business Lobby

Our client, a leading regional law firm, is seeking a highly organized and proactive Executive Assistant to support the Managing Partner. The ideal candidate will play a critical role in ensuring smooth daily operations, providing high-level administrative support, and assisting with basic accounting tasks. This role requires strong multitasking abilities, discretion, and excellent communication skills.

Responsibilities

• Manage the Managing Partner s calendar, including scheduling meetings and coordinating across multiple time zones
• Organize travel arrangements, itineraries, and logistics
• Act as the primary point of contact between the Managing Partner and internal/external stakeholders
• Handle correspondence with professionalism, accuracy, and confidentiality
• Prepare meeting agendas and relevant documentation
• Attend meetings, take minutes, and ensure proper follow-up on action points
• Coordinate with different departments to ensure alignment with business objectives
• Issue invoices and manage billing processes
• Follow up on collections and outstanding payments
• Maintain organized accounting records and documentation
• Prepare and update accounting data in Excel for submission to the accounting department
• Ensure accuracy and timely tracking of financial transactions