Procurement Executive Luxury Hotel KAFD

Adeera Hotel group

As a Procurement Executive at the hotel, your role involves supporting the procurement manager in sourcing suppliers, managing purchasing activities, and coordinating procurement processes to ensure timely and cost-effective acquisition of goods and services. You will assist in vendor negotiations, contract management, and inventory control to facilitate efficient procurement operations.

Main Duties and Responsibilities

- Sourcing and Vendor Coordination:

- Assist in identifying potential suppliers, obtaining quotes, and evaluating vendor proposals to support sourcing decisions.

- Coordinate with vendors for price inquiries, product specifications, and delivery schedules to ensure timely procurement of goods and services.

- Purchase Order Processing:

- Generate purchase orders, review order details, and coordinate order placement with vendors to facilitate order fulfillment.

- Verify order accuracy, pricing, and delivery terms to ensure alignment with procurement requirements and budget constraints.

- Contract Management Support:

- Assist in contract negotiations, review contract terms, and ensure compliance with procurement policies and legal requirements.

- Maintain contract documentation, track contract renewals, and support contract amendments as needed to protect the hotel's interests.

- Inventory Monitoring:

- Support inventory management activities, monitor stock levels, and track inventory movements to prevent stockouts and excess inventory.

- Collaborate with operational teams to forecast demand, coordinate inventory replenishment, and optimize inventory turnover for efficient operations.

- Supplier Relationship Management:

- Build and maintain relationships with suppliers, communicate procurement requirements, and address vendor inquiries and issues.

- Assist in supplier performance evaluations, supplier audits, and resolution of supplier-related issues to ensure service quality and compliance.

- Procurement Process Assistance:

- Support the procurement manager in developing procurement strategies, policies, and procedures to streamline procurement operations.

- Assist in analyzing procurement data, preparing reports, and identifying opportunities for process improvements and cost savings in procurement activities.

- Compliance and Documentation:

- Ensure compliance with procurement guidelines, company policies, and regulatory requirements in procurement transactions and vendor engagements.

- Maintain procurement records, documentation, and filing systems to facilitate audits, reporting, and procurement process transparency.