Project Document Controller - Facilities Management eMinds
Multiple VacanciesEmployer Active
Posted 41 min ago
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Nationality
Any Nationality
Gender
Male
Vacancy
3 Vacancies
Job Description
Roles & Responsibilities
To facilitate and strategically manage the purchasing of goods and services, ensuring the issuance of LPOs by overseeing both resource acquisition and accurate documentation. The role ensures that every transaction—from requisition to payment—is properly recorded, supporting operational efficiency and compliance.
Key Responsibilities
Generate Purchase Requisitions (PRs) using Oracle EBS and IBM Maximo systems.
Monitor PRs to ensure Purchase Orders (POs) are created, approved, and communicated to suppliers and internal teams.
Prepare Job Completion Certificates (JCC) for delivered goods and completed services.
Process supplier invoices, advance payments, and validate system-generated invoices.
Negotiate with vendors to achieve competitive pricing while maintaining quality standards.
Maintain and organize key documents (LPOs, JCCs, Scope of Work, Service Reports, etc.).
Ensure all procurement activities comply with company policies and regulatory standards.
Coordinate with the Accounts Department to reconcile POs, invoices, and delivery notes.
Assist procurement officers with vendor registration and onboarding.
Desired Candidate Profile
Qualifications & Experience
Required Education: Information and Communication Technology
Preferred Education: Diploma
Required Experience: Minimum 1 year in a similar role
Competencies
Document Management: Strong ability to organize, track, and maintain accurate records.
Attention to Detail: Ensures accuracy in documentation, invoices, and procurement data.
System Proficiency: Familiarity with ERP systems such as Oracle EBS and IBM Maximo.
Procurement Knowledge: Understanding of purchasing processes, LPOs, and vendor management.
Negotiation Skills: Ability to communicate effectively with vendors and secure favorable terms.
Analytical Thinking: Capable of identifying discrepancies and resolving issues efficiently.
Communication Skills: Clear coordination with internal teams and external suppliers.
Time Management: Ability to handle multiple tasks and meet deadlines under pressure.
Compliance Awareness: Knowledge of policies, procedures, and ethical procurement standards.
Teamwork & Collaboration: Works effectively across departments, especially with procurement and finance.
Employment Type
- Full Time
Company Industry
Department / Functional Area
Keywords
- LPO
- Project Documentation Officer
- Project Records Administrator
- Document Administrator
- Purchase Order
- PO
- Purchase Requisition
- IBM Maximo
- Project Documentation
- Technical Records Controller
- Project Document Coordinator
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eMinds
At eMinds, we transcend traditional boundaries in the realm of recruitment and staffing, redefining the way organizations connect with top-tier talent. Our journey is fueled by a commitment to elevating businesses through strategic human capital solutions. As a wholly owned subsidiary of Etisalat Services Holdings (ESH), we have been catering to meet the demanding manpower needs of all the affluent sister companies under the umbrella of ESH alongside fulfilling the HR outsourcing requirements of our rich portfolio of external clients HR outsourcing services
Read MoreMr. Syed Raza - NA
P.O. Box: 3838 Al Muhaisnah 2, PO Box No- 99100, Dubai, United Arab Emirates (UAE)