Receptionist

Ali & Sons Holding LLC

Exciting Opportunity for Receptionist
Are you a friendly, organized individual who thrives on delivering exceptional service and keeping an office running smoothly? Join our team at Ali & Sons Group as a Showroom Receptionist, where youll play a vital role in greeting visitors, managing communications, and supporting our showroom operations.
Key Responsibilities:
- Greet guests to the showroom offer directions, answer questions, and distribute informational materials or forms.
- Handle incoming and outgoing mail: sort, distribute, stuff envelopes, and operate copying/duplicating machines.
- Maintain organized filing systems for correspondence, applications, and general information.
- Keep visitors comfortable advise on wait times and maintain a clean, welcoming reception area.
- Manage phone operations and the switchboard: relay calls, take messages, answer questions, and schedule appointments.
- Assist with light typing tasks, including correspondence, reports, form letters, record cards, and list maintenance.
- Maintain records and files organize job applications, informational materials, and folders.
- Ensure reception area appearance straighten magazines, chairs, water plants, and perform light upkeep.
- Coordinate travel, lodging, meals, and meeting arrangements for visitors or staff as instructed.
- Provide back-up support for clerical staff, taking on additional duties as needed.
- Report any issues or visitor concerns promptly to the Showroom Supervisor.
- Perform additional duties as assigned by the Showroom Supervisor/Manager.
Requirements:
Experience: Minimum of 2 years in a secretarial, receptionist, or administrative role ideally in a customer-facing environment.
Education: Bachelor s degree in any field.
Languages: Fluent in English; proficiency in Arabic is a strong plus.
Computer Skills: Proficient with Microsoft Office Suite (Word, Excel, Outlook) and general computer operations.