Receptionist

Client of Talentmate

We are seeking a personable and organized Receptionist to join our dynamic team. As the first point of contact for our company, you will play a crucial role in welcoming visitors, managing incoming calls, and ensuring the smooth operation of our office. The ideal candidate will possess excellent communication skills, a friendly demeanor, and the ability to multitask in a fast-paced environment. Your primary responsibility will be to create a positive and welcoming experience for clients and visitors while supporting various administrative functions. If you thrive in an environment where you can engage with others and handle diverse tasks, this position is ideal for you.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office location promptly.
• Answer, screen, and forward incoming phone calls with professionalism.
• Ensure the reception area is tidy and presentable, with all necessary materials.
• Provide basic and accurate information in person and via phone or email.
• Receive, sort, and distribute daily mail, deliveries, and couriers efficiently.
• Coordinate and schedule appointments, meetings, and conference room usage.
• Maintain office security by following safety procedures and controlling access.
• Keep updated records of office expenses and costs as required.
• Perform other clerical receptionist duties such as filing, photocopying, and faxing.
• Support the administrative team with various projects and tasks as needed.
• Monitor and maintain office equipment, ensuring it is in good working order.

Requirements

• Proven work experience as a Receptionist or in a similar role.
• Proficiency in Microsoft Office Suite and basic computer skills.
• Excellent verbal and written communication abilities are essential.
• Strong organizational skills with the ability to multitask effectively.
• Customer service attitude with professionalism and a friendly demeanor.
• High school diploma required; additional certification in Office Management is a plus.
• Ability to handle confidential information with discretion and professionalism.