Secretary

Confidential Company

Employer Active

Posted 15 hrs ago

Experience

3 - 8 Years

Job Location

Dubai - United Arab Emirates (UAE)

Education

Bachelor of Arts(Arts&Humanities), Any Graduation

Nationality

Any Nationality

Gender

Any

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

As a project secretary you provide full secretarial support to and perform administrative tasks for the managers. You schedule and organize work activities, see the big picture and set priorities, anticipate forthcoming events and act accordingly. In short, you will be the backbone of the department.

  • Handling, distributing, drawing up and filing incoming and outgoing correspondence;
  • Supporting Project Directors/Managers and maintain the agendas of various colleagues;
  • Being the contact person for all internal and external customers and also deal independently with internal and external telephone calls (including international ones);
  • Provide secretarial support to Project Director as needed.
  • Maintain a professional, organized, and presentable site office environment

Desired Candidate Profile

A hands on and experienced secretary. An amicable colleague to work with, with a ‘can do’ mentality. Someone who knows how to set boundaries in a kind but firm way. It is important that you like arranging for everything to run smoothly and enjoy the diversity of the role. Furthermore it is important that you recognize yourself in the profile stated below. You have:

  • Completed a secretarial training program at secondary vocational level (MBO) and have worked at least 5 years in a similar position;
  • A good working knowledge of MS Office, Share point and Teams;
  • Good communication skills in English, both oral and written;
  • A skill to manage expectations, ask questions and set your own boundaries;
  • The ability to follow a structure and procedure which has yet been established (e.g. an archive), due to your precisive nature.
  • Should be flexible and understanding

Employment Type

    Full Time

Company Industry

Department / Functional Area

Keywords

  • Secretary
  • Administration
  • Project
  • Problem Solving
  • Proactive

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Confidential Company

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