Senior Administrative Assistant

Honeywell

Job Description

We have an opportunity for a Senior Administrative Assistant to join us at Honeywell, in Dubai, where you will be using your administrative and organizational skills to provide general administrative support to Honeywell Senior Business Leaders. You will work closely with the business leaders and enjoy a lot of interaction with internal employees and external customers. Contribute in a team of highly committed professionals whose organizational and communication skills ensure smooth travel planning, calendar coordination, complex meeting planning and other administrative business processes.

Honeywell

Honeywell Building Automation is transforming the way every building operates to help improve the quality of life for the people who use them. With a portfolio featuring software, hardware and services, Honeywell takes an outcome-focused approach to help building owners and operators improve safety and security, energy and operational efficiencies to create a better building experience.

Helping to Transform Buildings to be Safer and More Operationally and Energy Efficient.

Key Responsibilities

Administration

Diary management for the Business Leader to include meeting planning and invitations as well as providing a rolling 12 month planning system for all direct reports and employees for key activities and events.

Plan travel including flights, hotels, car hire, pick ups, visas, meeting confirmations etc

Provide support for customer and VIP visits into the region including visas, hotels, pick ups, gate passes etc.

Arrange/support internal and external meetings, conferences, company events, international trade shows etc.

Handle letters, faxes, e-mails and general incoming and outgoing correspondence as required.

Assist in the production of monthly reports, customer mailshots and internal communications etc.

Produce high quality Power Point presentations as required for key company meetings and events.

In conjunction with the Customer marketing Manager and the LT to participate in supporting in organizing of customer communications, mailshots, seminars, trade shows and events.

Maintain holiday and sickness records by working with the management team and HR to ensure that each department has sufficient cover.

Organize and maintain office supplies, as required, to support the day to day business needs including the raising of PO s with external suppliers, monitoring stock levels and keeping costs under budget.

Manage calendars.

Coordinate meetings.

Plan complex travel.

Interact with internal and external customers.

Process expense reports and invoices.

Manage supplies and other indirect purchases.

Share information with admin assistants.

Support activities to maintain compliance with HSE and other key company pillars

Key Skills And Qualifications

Bachelors Degree or equivalent

Ability to easily and effectively juggle many priorities and competing demands.

Individuals who are self-motivated and do things before being asked by others or forced to by events.

Ability to focus on important information and identify key details.

Professional and courteous communication

Strong organizational skills

Excellent computer literacy in a variety of Microsoft and web-based programs

Highly dependable and trustworthy and able to manage conflicting priorities and deadlines.

Some administrative assistants experience