Senior Officer - Records and Data DUBAI PROPERTIES GROUP LLC

Employer Active

Posted 12 min ago

Experience

1 - 3 Years

Job Location

Dubai - United Arab Emirates (UAE)

Education

Bachelor of Business Administration

Nationality

Any Nationality

Gender

Any

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Responsible for the complete lifecycle of Purchase Requisitions (PRs), from creation and processing to approval and Purchase Order (PO) issuance. Additionally, maintain thorough records and a tracking system, with commitment to strict adherence to company Procurement policies.
  • Co-ordinate and follow up with supplier’s fulfillment of Purchase Orders, the timely delivery of products and services, ensuring quality is according to the agreement/PO.
  • Receive invoices from suppliers, check accuracy of invoice prior to processing and issue of GRN (goods receipt number) for all delivered products and services. Keep a record and tracker of it and resolve discrepancies, follow up with Finance for payment process. Strictly comply with company Finance & Accounting policies.
  • Collaborate with third party contractors to ensure compliance of purchased services set forth in the contract or statement of work.
  • Organize inventory and storage areas for easy access and efficient space utilization; while maintaining records/ logs ensuring proper rotation of stock following FIFO (First In, First Out) and FEFO (First Expired, First Out) methods.
  • Maintain logs and records for various department transactions including receipts, issues, and returns, PR, PO and provide data that can be analyzed to identify key trends, anomalies, and areas for improvement.
  • Generate reports and presentations for management to make informed decisions
  • Support the section head in the development of an energy and environmentally sustainable strategy, review trends for data reporting requirements.

Desired Candidate Profile

The ideal candidate for this position will have the following experience and qualifications:

  • ‘A’ Level or equivalent. Bachelor’s degree in Administration or related - preferred.
  • AutoCAD certification will be added advantage
  • Knowledge of data collection; Inventory management and reporting
  • Minimum of 1-3 years’ UAE experience in similar field.
  • Proven experience in inventory management - preferred
  • Proficiency in Ms. Office suite
  • Excellent communication skills in English.
  • Meticulous, well organized.
  • Attention to detail and quality.
  • Cross-functional Collaboration and effective relationship management.
  • Negotiation skills
  • Conflict Resolution
  • Thorough understanding of purchasing cycle (Requisitions, Purchase orders, payments)
  • Efficient Time and Workload Management
  • Inventory Management
  • Ability to work independently and in a team.
  • Strong organizational and problem-solving skills.
  • Accuracy in data entry and record-keeping.

Employment Type

    Full Time

Company Industry

Department / Functional Area

Keywords

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DUBAI PROPERTIES GROUP LLC

Dubai Holding Real Estate

Jayanthi

PO Box 500272., Dubai Business Bay, Dubai UAE, Dubai, United Arab Emirates (UAE)