Workplace Experience Coordinator

Alpha Sights Ltd

AlphaSights is a global company, seeking an organised and enthusiastic Workplace Experience Coordinator to help us run things efficiently in our growing office in Dubai. A successful candidate will embrace a whatever-it-takes mantra to roll up their sleeves and achieve team goals.

If you are a proactive and detail-oriented individual with a passion for creating a seamless workplace experience, join AlphaSights Dubai. Apply now and contribute to our dynamic and growing team.

Responsibilities

• Front of House and reception desk operational duties during core business hours.
• Provide exceptional hospitality service and professionalism to all stakeholders, employees and visitors.
• Maintain office efficiency by coordinating incoming calls, managing inbound and outbound mail, coordinating couriers and handling packages.
• Procure all office supplies, make payments and ensure items are received.
• Manage inventory of office supplies and kitchen consumables, ensuring accurate par levels for weekly ordering whilst being mindful of costs.
• Assist with the setup, breakdown, and clean-up of company parties and events, including furniture reconfiguration.
• Conduct routine facilities inspections, seeking deficiencies with furniture, equipment or appliances and remedying as appropriate.
• Oversee our cleaning and maintenance contractors, and proactively logging jobs for them to complete.
• Responsible for overall office tidiness and organisation to ensure the office remains aesthetically pleasing and a welcoming environment.
• Arranging catering for in-office events.
• Overseeing all catering in-office, including the coffee machine maintenance and all F&B supplies.
• Coordination of in-house and off-site activities, office-wide socials, and celebrations. This includes our annual holiday party and Firm weekend, from inception to execution.