Admin Assistant

Client of Ethra Hr

Job Description

The Admin Assistant supports the company’s HR operations while providing coordination support to the CFO across organizational matters. The role focuses on managing day-to-day HR operations including employee records, onboarding, contracts, payroll coordination, leave management, andgeneral HR administration. Additionally, the position assists the CFO in managing schedules, coordinating communications, organizing documentation. The role also ensures that all HR documentation is accurate, well-organized, and properly maintained.

Responsibilities:

Maintain and update employee records and HR documentation.

Handle onboarding processes including contracts, employee files, and documentation.

Support recruitment activities including CV screening, interview coordination, and scheduling.

Manage leave requests, attendance tracking, and day-to-day HR operations.

Assist in payroll coordination by preparing and organizing employee data.

Support employee relations and internal HR communications.

Assist in preparing HR reports and maintaining accurate HR data.

Ensure all HR records are properly organized, updated, and accessible.

Manage and organize the CFO’s calendar, meetings, and appointments.

Coordinate internal and external communications on behalf of the CFO.

Organize and maintain documents, reports, and correspondence.

Requirements

Bachelor’s degree in Business Administration, Finance, HR, or a related field

2–4 years of relevant experience in administrative or HR coordination roles

Basic understanding of HR processes and documentation

Basic understanding of finance documentation or accounting support is preferred

Proficient in Microsoft Office

Excellent English language skills