Administration Officer

Client of Associated Talent Consultants

Administration Officer - KSA National

Location: Riyadh, Kingdom of Saudi Arabia

Experience: 3+ years of experience in administration or office management within Saudi Arabia

Education: Bachelor's degree in business administration or a related field

Languages: English and Arabic (mandatory)

About the Role

The Administration Officer will play a key role in managing day-to-day office operations, supporting HR and finance functions, and ensuring organizational compliance with local regulations. The ideal candidate is detail-oriented, well-organized, and capable of handling multiple responsibilities in a dynamic environment.

This position requires strong coordination skills, the ability to work independently, and a solid understanding of administrative processes within Saudi Arabia.

Job Responsibilities

• Office Administration
  • Oversee daily office operations and maintain a professional work environment.
  • Manage office supplies, equipment, vendors, and facility-related requirements.
  • Coordinate maintenance needs for the office.
• Document & Record Management
  • Maintain accurate records of company documents, contracts, and official correspondence.
  • Support filing and archiving activities in line with company policies.
• HR & Employee Support
  • Assist with employee onboarding, documentation, and coordination with the PRO for visa and residency processes.
  • Maintain employee records and support payroll coordination.
• Finance & Procurement Support
  • Assist in invoice processing, expense tracking, and petty cash management.
  • Support procurement of office supplies and services.
• Government & Compliance Coordination
  • Coordinate with the PRO to ensure compliance with Saudi labor and regulatory requirements.
  • Support activities on platforms such as QIWA, GOSI, Absher, and Mudad when required.
• Travel & Event Coordination
  • Arrange travel bookings, hotel reservations, and meeting logistics.
  • Assist in planning and organizing corporate events and training sessions.

Core Competencies:

• Strong understanding of Saudi HR processes, labor laws, and compliance requirements.
• Experience using government platforms such as QIWA, GOSI, Absher, and Mudad.
• Strong organizational and multitasking capabilities.
• Excellent communication skills in Arabic and English.
• Proficiency in Microsoft Office Suite.
• High attention to detail with strong problem-solving skills

Only shortlisted candidates shall be contacted.