Administrative Assistant

Diebold Nixdorf

Requirements:

• Bachelor s degree in a relevant field

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• 1-2 years of experience on an Administrative Assistant or similar role.

• Fluency in Arabic and English (spoken and written)

• Strong knowledge of employment visa processes, including applications, renewals, and cancellations

• Strong knowledge in generic administrative work

• Experience with office and business license renewals

• Familiarity with Ministry of Labour procedures and regulations, including all related documentation and compliance requirements

Responsibilities:

• Support day-to-day office operations to ensure smooth business workflows

• Renewing licenses on time
• Arrange conferences and meetings, preparing required materials and equipment.

• Handle administrative coordination, documentation, and internal follow-upsProvide comprehensive office administration support to the Business and Sales teams

• Schedule conference rooms and spaces for meetings and events.
• Greet, log, and direct visitors, mail, and packages.
• File and retrieve documents as needed.
• Answer and route incoming calls and correspondence; escalate issues when required.
• Prepare correspondence, presentations, and meeting support materials.
• Handle purchase orders and maintain office supplies.
• Ensure conference rooms, supply stations, printer areas, guest reception areas, and general workspaces are clean and well stocked.
• Assist with special projects as assigned.