Administrative Assistant

WorleyParsons Arabia Limited Co

Main Accountabilities and Responsibilities:

• Assist the project team with document preparation and formatting using company templates, including reports,

presentations and correspondence

• Prepare minutes of meetings for Project Managers and Functional Leads
• Assist the Project Secretary in the coordination of project events, including large project functions
• Facilitate project and building inductions and project induction booklet
• Prepare package stationery for new project team members
• Liaison with ICT to facilitate timely response to project-related IT issues
• Assist other team members of the project services
• Provide administrative support to the Project Secretary and project personnel
• Responsible for incoming and outgoing mail
• Assist in setting up meeting room bookings, catering orders and special project requirements
• Ensure office consumables are made available to Project personnel and coordinate regular stationery orders
• Manage basic to intermediate project database spreadsheets and ensuring they are kept up to date
• Provide the team with project-related information and carry out research when required
• Carry out general administration duties, as required

Qualifications:

• Excellent written and verbal communication skills
• Experience in Microsoft Office suite of products
• Intermediate / Advanced word and excel skills
• Able to operate in a team environment with proven ability
• Able to undertake tasks with minimum supervision
• Able to coordinate activities to meet deadlines in a timely fashion
• Previous experience with Engineering background advantageous