Administrative Executive BRONZE HQ DISTRIBUTION AND TRADING FZE

Support the Group Human Resource & Administration Manager in the effective implementation and monitoring of administration activities.

Supervise and provide guidance on administration matters related to reception, office assistants, and office cleaning staff.

Ensure smooth day-to-day office operations and maintain an organized work environment.

Respond to inquiries and requests through the company email and forward communications to the concerned departments.

Carry out receptionist duties whenever required, including handling incoming/outgoing calls and welcoming office guests.

Monitor courier activities including sending and receiving items, checking invoices, and coordinating payments against approved quotations.

Assist new employees with workstation setup, email ID creation, telephone extensions, office supplies, and transportation allowance arrangements.

Manage air ticket reservations and hotel bookings for employees, senior management, and company owners.

Coordinate with the transportation department regarding schedules for business trips and office visits.

Arrange accommodation for newly hired overseas employees.

Coordinate with the building management and internal maintenance department regarding office maintenance requirements.

Coordinate and monitor pest control activities in the head office.

Monitor office parking areas and manage parking access cards for Operations and Head Office employees.

Coordinate with outsourced cleaning companies and ensure services are delivered according to company standards.

Plan, order, follow up, and distribute staff uniforms and name badges according to company standards.

Arrange POS cards for retail staff and ensure employee privileges align with job titles.

Maintain accurate administrative records, reports, and documentation.