How to Write an Apology Letter to Reschedule an Interview?

You applied for a position and got shortlisted for the interview. You are all set to appear for the interview at the given date, however, something urgent comes up and you have no choice but to ask the interviewer to postpone your scheduled interview. This happens many-a-times and employers also understand this, so you don’t need to panic. In such case, just request your hiring manager/interviewer in a professional way to reschedule your interview.

Send a coherent apology letter for missing an interview and it may possibly salvage your chances of getting interviewed again in the future.

What should be the Mode of Communication?

E-mails are the most preferred ways to communicate to your hiring manager. However, keep this in mind that it is not an error-proof method to rely on. There are chances that your apology e-mail reaches the spam folder of your recruiter. To be assured, call your recruiter and discuss the things. This is another way of building a strong personal connection with the hiring manager.

Also Read - How to Cancel a Job Interview through an E-Mail?

Use a Professional Apology Letter Format

A professional apology letter format for rescheduling a job interview must include both the scheduled meeting time and the position applied for.

You don’t need to go into too much detail as to why you are unable to attend the interview on a given date. There might be a family emergency or something tragic over which you don’t have any control, but you need to sound professional and cite the reason briefly and express regret for missing it. Giving too much detail would look like you are attempting to overcompensate.

In the end, just ask the hiring manager if the interview can be rescheduled. It may or may not be possible for your hiring manager to reschedule it, but sending an apology letter is always worth it.

Also Read – How to Reschedule an Interview over an E-Mail

Apology Letter Sample You can send an Employer for Missing an Interview

In a Nut Shell

While drafting your apology letter, take the ownership of your error and keep your tone sincerely apologetic. You should express yourself in a way that you sound professional and confident in your belief that you are a good candidate for the organization.

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