China Overseas Coordinator- Trademark Administration and Monitoring BRONZE HQ DISTRIBUTION AND TRADING FZE

Maitaining digital and physical China trademark-related files and ensuring they are up to date.

Inputting and updating information in a shared drive and Excel trademark-related filings, HJ and SK contracts, and payment applications.

Working closely with the China team staff led by the VP.

Cross-checking & reviewing all files received from the China head office before handing them over to the dedicated team/before getting the VP’s approval/stamps.

Coordinating with the Italy team for buying appointments and seasonal item purchases. Creating mark-up prices, and assisting MTM “made to measure” and MTO “made to order” orders of the showroom – Canali Dubai-related

Perform daily reviews of assigned trademark monitoring reports.

Track specified trademarks and applicants in internal records.

Organize and regularly update trademark filing status tables, spreadsheets, and folders.

Monitor China trademark publication updates and deadlines, and flag items requiring action.

Assist in preparing, formatting, and organizing documents related to trademark cases.

Review documents for completeness and consistency (e.g., dates, names, and attachments).

Organize third-party materials and evidence received from agents or business partners.

Translate important official documents from Chinese into English for internal records.

Maintain and organize compliance and case files.

Track the status of notarization, legalization, and authentication of documents.

Follow up with internal teams or external agents on missing or pending documents.

Act as a coordination point between internal teams, Head Office, and subsidiaries.

Coordinate China visa applications when required.

Assist in updating standard contract templates and internal forms as instructed.

Schedule follow-ups and ensure assigned tasks are completed within deadlines.

Conduct basic administrative research (e.g., collecting firm profiles, service scopes, and contact details).

Assist in annual or periodic reviews of trademark monitoring arrangements and service providers.

Support the preparation of simple internal reports and summaries.