Document Controller

Client of Dynamic Staffing Solutions

Control document and data activities per Company, Client, and ISO 9000 requirements.

• Manage document movements: receiving, issuing, distributing, filing, retrieving, and archiving.
• Maintain a centralized filing system and database for rapid document access.
• Standardize drawing numbering with Engineering Department and Subcontractors.
• Establish a distribution matrix for controlled document allocation.
• Log all correspondence, drawings, procedures, specifications, vendor documents, and purchase orders; generate internal transmittals.
• Coordinate and control Engineering, QC, Supplier, and Subcontractor documentation with review and approval.
• Follow documented procedures and SOPs (A07, A08, A09) for correspondence, quality documents, and records.
• Verify received documents, record in register, acknowledge receipt, and report discrepancies.
• Issue documents via internal transmittal; ensure all addressees acknowledge receipt.
• Manage controlled copies: stamp CONTROLLED COPY or INFORMATION ONLY as appropriate.
• Handle revisions: mark previous versions as SUPERSEDED and notify addressees.
• Maintain transmittal files, re-issue documents when needed, and archive upon project completion.