Document Controller- Operations Coordinator

Marine Capabilities (Marcap) LLC

Operations Coordination

• Assist the Director - Operations in daily planning and coordination activities.
• Distribute tasks among the operations team based on project requirements and team workload.
• Follow up on assigned tasks to ensure timely execution and closure.
• Consolidate updates and progress reports from UAE and KSA teams.
• Prepare and maintain project schedules, tracking milestones and deliverables.
• Coordinate with service providers for LSA/FFA and others when required.
• Prepare several reports for activities/tasks when required.
• Compile different tracker reports as required.
• Coordinate with port authorities when required.

Interdepartmental Communication

• Act as a liaison between the Operations division and other internal departments (Technical, HR, HSEQ, Admin, Procurement & Inventory, Finance, Saudi Marcap, etc).
• Support coordination of cross-functional tasks, meetings, and approvals.
• Ensure smooth flow of information and timely resolution of pending matters.
• Prepare presentations, reports, and correspondence as required by the Director - Operations.
• Provide administrative support in meetings, project tracking tools, and follow-ups.
• Handle any other ad-hoc assignments as delegated by the Director - Operations.
• Perform any other relevant tasks that may be directed/ assigned by the immediate superior.

Skills:

1. Excellent analytical & problem-solving skills, with the ability to identify & address issues proactively.
2. Exceptional attention to detail, organized & have time management skills.
3. Effective communication & interpersonal skills. Should be reliable & trustworthy.
4. Proficient in using MS Office and other relevant software for documentation and data management.
5. Ability to work independently, exercise good judgment, and make appropriate decisions.