Executive Assistant, inD
Informa Group Plc.
Employer Active
Posted 5 hrs ago
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
Key Responsibilities
- Manage complex diaries across multiple time zones with advanced MS Outlook proficiency
- Manage mailboxes with efficiency and discretion at all times
- Answer multiple phone lines and take messages as necessary
- Process invoices via SAP & Oracle (online system) - training provided
- Process expenses via an online system - training provided
- Arrange both internal and external meetings, collating and issuing agendas when required
- Book meeting rooms, including refreshments, and arrange lunches for internal meetings
- Notify Front of House of external visitors
- Organize global conference calls (audio and video) across different time zones
- Arrange extensive domestic and international travel, accommodation and visa arrangements
- Provide personal administration support, as required
- Prepare presentations, often at short notice (intermediate to advanced MS PowerPoint skills)
- Prepare reports using advanced MS Word capabilities
- Provide ad hoc support to the broader leadership team
About inD
inD is a leading regional organiser of B2B events. As a partnership between Informa (the world s leading live events organisation and listed on the London Stock Exchange) and DWTC (a leading regional business enabler and events powerhouse), inD brings together unparalleled expertise and regional leadership.
inD (pronounced "indee") brings together over 40 major B2B event brands spanning high-growth sectors including Healthcare (WHX Dubai), Energy (Middle East Energy), Aviation (Dubai Airshow), Food & Beverage (Gulfood), Technology (GITEX GLOBAL), and Information Security (GISEC GLOBAL). The venture unites approximately 1,000 professionals across India, the Middle East, T rkiye, Africa and beyond, creating a formidable team with deep local expertise and global reach.
This partnership comes at a time when Dubai is investing in unprecedented expansion of exhibition capacity, supporting the Middle East's continued growth as a global MICE (Meetings, Incentives, Conventions, Exhibitions) powerhouse, with cities like Dubai, Abu Dhabi and Riyadh competing at the highest levels internationally.
Desired Candidate Profile
About You
Essential Skills & Experience
- Experience supporting C-level executives in a listed company
- Excellent verbal and written communication skills
- Strong interpersonal skills with an emphasis on working within a team-spirited environment
- High standards of accuracy, quality and attention to detail
- Willingness to provide and accept feedback
- Strong literacy and verbal reasoning skills
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
- Advanced MS Outlook and MS Word essential, intermediate to advanced MS PowerPoint preferred
- Strong planning and organizational skills, able to adapt and respond to the unexpected
- Confident, proactive, self-motivated and organized approach
- Reliable, responsive, discreet, confidential and diplomatic
- Calm under pressure of short deadlines and unexpected change of plans
- Comfortable in a fast-paced environment with multiple tasks and projects at hand
- Ability to structure own time and create transparent approach to workflow management
- Problem-solving/solution orientation
- Good eye for detail and commitment to high-quality outcomes
Company Industry
Department / Functional Area
Keywords
- Executive Assistant
- InD
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