Executive Assistant Ali & Sons Marine Engineering Factory

Location: Abu Dhabi
Division: Ali & Sons Marine Engineering Factory (ASMEF)
Employment Type: Full-Time
Working Hours: 7:00 AM – 4:00 PM
Reports To: General Manager (GM)

• Manage the GM’s calendar, schedule meetings, and coordinate internal/external appointments.
• Prepare agendas, minutes, presentations, reports, and executive correspondence.
• Ensure the GM is fully briefed on priorities, upcoming commitments, and action items.
• Organize travel itineraries, logistics, hotels, and documentation.
• Serve as the primary point of contact between the GM and internal/external stakeholders.
• Draft, review, and manage letters, emails, and confidential communication.
• Filter and prioritize incoming requests, ensuring timely response and follow-up.
• Maintain organized filing systems (digital and physical).
• Track the progress of strategic projects and ensure deadlines are met.
• Coordinate with different departments (Commercial, Operations, HR, Finance) for required data and updates.
• Prepare weekly, monthly, and ad-hoc reports as requested by the GM.
• Support audit requirements, compliance submissions, and management reviews.
• Handle highly confidential documents related to strategy, HR, commercial matters, and executive decisions.
• Maintain a high level of discretion, professionalism, and business ethics at all times.