Executive Assistant

Jobmaze FZ LLC

Employer Active

Posted 7 hrs ago

Experience

7 - 9 Years

Job Location

Dubai - United Arab Emirates

Education

Any Graduation

Nationality

Any Nationality

Gender

Not Mentioned

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

Key Responsibilities

  • Manage and prioritize the CEOs schedule, communication, and priorities
  • Prepare structured briefs, summaries, and reports
  • Filter information and ensure only relevant, actionable items reach the CEO
  • Maintain strict confidentiality at all times

System Monitoring & Enforcement

  • Monitor workflow dashboards daily (overdue tasks, SLAs, unassigned items)
  • Follow up with responsible stakeholders until task closure
  • Enforce system-first communication (no WhatsApp/email bypassing)
  • Ensure workflow systems remain the single source of truth

Cross-Department Coordination

  • Track deliverables across Design, Operations, Procurement, Joinery, Estimation, and Planning
  • Maintain a clear action tracker (owner, deadline, status, risks)
  • Escalate non-performance or resistance to systems and processes

Communication & Reporting

  • Draft and refine internal communications on behalf of the CEO
  • Facilitate clear, structured cross-department communication
  • Provide weekly execution status and risk updates

Process & Operational Improvement

  • Identify recurring inefficiencies and execution gaps
  • Recommend workflow improvements and accountability enhancements
  • Support leadership maturity and execution discipline

Desired Candidate Profile

7 9 years of experience as an Executive Assistant supporting a CEO

Strong systems mindset with the ability to manage multiple parallel priorities

Confident in enforcing accountability and driving follow-ups

Company Industry

Department / Functional Area

Keywords

  • Executive Assistant

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Jobmaze FZ LLC

https://wuzzuf.net/jobs/p/g/bz6wlg9akb7w-executive-assistant-jobmaze-fz-llc-dubai-united-arab-emirates