Executive Assistant

Wio Bank

Key Responsibilities

• Provide comprehensive administrative support to three senior executives, including complex calendar management, meeting coordination, and travel arrangements.
• Prepare and organize executive materials, such as reports, presentations, meeting briefs, and follow-ups.
• Serve as a professional point of contact for internal teams, clients, partners, and external stakeholders on behalf of the executives.
• Proactively manage day-to-day priorities, anticipating needs and ensuring timely execution of tasks.

Meeting & Event Coordination

• Schedule and manage meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
• Coordinate executive events both internal and external including logistics, communications, and resource planning.

Office & Administrative Management

• Manage daily administrative operations, including ordering and maintaining office supplies and managing office equipment for executive use.
• Maintain organized filing systems (digital and physical) and ensure accurate record keeping.
• Identify and recommend improvements to optimize administrative workflows and increase efficiency.

Project & Initiative Support

• Assist executives with ongoing projects, including data collection, research, preparation of reports, and tracking of milestones and deadlines.
• Collaborate with other departments to ensure successful execution and alignment of cross-functional initiatives.

Confidentiality & Professionalism

• Handle sensitive information with the highest level of confidentiality, discretion, and integrity.
• Maintain a high standard of professionalism in all communications and interactions, internally and externally.