Executive Assistant

Rua Al Madinah Holding

To provide a comprehensive and efficient administrative support to the COO, contributing to the smooth operation of the Operations Sector.

• Maintain and manage the Operations Executive Director's calendar, scheduling meetings, appointments, and travel itineraries.
• Coordinate travel arrangements, including booking flights, hotels, and ground transportation.
• Prepare briefing materials and agendas for meetings, conferences, and presentations.
• Manage incoming and outgoing emails, calls, and messages, filtering, and prioritizing information for the Operations Executive Director
• Draft and proofread correspondence, reports, and presentations as directed.
• Liaise with internal and external stakeholders, answering inquiries and providing information.
• Maintain electronic and physical filing systems for the Operations Executive Director , ensuring efficient access to documents.
• Prepare and edit reports, presentations, and other documents as needed.
• Track deadlines and follow up on outstanding tasks.
• Organize and prepare meeting rooms and materials for the Operations Executive Director's meetings.
• Take accurate and comprehensive minutes during meetings.
• Provide logistical support for internal and external projects led by the Operations Executive Director.
• Maintain strict confidentiality regarding sensitive information and financial matters.
• Exercise discretion and professional judgment in dealing with stakeholders and confidential information.
• Manage the petty cash and administrative budget for the operations division.
• Coordinate office supplies and equipment needs.
• Assist with special projects and initiatives as assigned.
• HSSE Management System: Comply and implement HSSE requirements as per RUA approved HSSE Roles and Responsibility.