Executive Assistant to CEO ITP Media Group

In this role, you will play a pivotal role in supporting the CEO's busy travel schedule, ensuring everything runs smoothly and efficiently. You will be responsible for a wide range of tasks, from managing the CEO's calendar and booking travel arrangements to handling logistics and providing on-the-ground support during trips. The core working hours for this role are during and when the CEO travels outside Dubai, UAE. Reporting to the Personal Assistant of the CEO.

Responsibilities

• Travel Management:
• Working closely with the Personal Assistant to ensure all travel requirements are met.
• Manage the CEO's travel calendar, including scheduling meetings, appointments, and events.
• Book flights, hotels, and other travel arrangements, ensuring the best possible deals and itineraries.
• Coordinate with airlines, hotels, and other travel providers to resolve any issues that may arise.
• Logistics and Support:
• Research and prepare briefing materials for the CEO on upcoming destinations and meetings.
• Arrange local transportation, visas, and other necessary documentation.
• Book restaurants, entertainment, and other activities for the CEO during trips.
• Handle expense reports and other administrative tasks.
• Communication and Relationship Building:
• Maintain effective communication with the CEO and other executives.
• Liaise with local contacts and business partners.
• Build and maintain strong relationships with airlines, hotels, and other travel providers.
• Additional Responsibilities:
• Draft and proofread correspondence.
• Perform other administrative duties as required

• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Proficient in travel booking tools and software.
• Attention to detail and accuracy.
• Ability to work independently and take initiative.
• Excellent problem-solving skills.
• Experience working in a fast-paced environment.
• Knowledge of international travel protocols and procedures.
• Fluency in English is required, Spanish and additional languages a plus.