Executive Assistant to HOD

Confidential Company

Posted 30+ days ago

Experience

3 - 7 Years

Monthly Salary

AED 8,000 - 10,000 ($2,161 - $2,701)

Job Location

Dubai - United Arab Emirates (UAE)

Education

Bachelor of Business Administration, MBA/PG Diploma in Business Mgmt

Nationality

Any Nationality

Gender

Any

Benefits

Annual Air Ticket, Medical Insurance, Paid Leaves, Visa, Annual Leaves As Per Labour Law

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Manage calendars, meetings, appointments, travel arrangements, and executive correspondence with strict confidentiality.

  • Coordinate operational and leadership meetings: prepare agendas, circulate materials (24 hrs in advance), record minutes, and track action items.

  • Draft, review, format, proofread, and manage professional correspondence, reports, presentations, and internal communications.

  • Prepare operational reports, dashboards, KPI summaries, board packs, and management presentations.

  • Support operational and project initiatives by gathering data, tracking progress, and preparing timely updates.

  • Assist with project documentation including briefs, charters, progress reports, and approval memos.

  • Maintain organized electronic and physical filing systems.

  • Liaise with internal teams, external partners, and government entities when required.

  • Ensure timely delivery of reports, reviews, and operational support for the Head of Operations.

  • Handle sensitive information with discretion and represent leadership professionally.

  • Perform general administrative support and other assigned duties.

Desired Candidate Profile

Education & Experience

  • Bachelor’s degree in Business Administration, Management, or related field.

  • Project and time management certifications are an advantage.

  • Minimum 5 years of experience as an Executive Assistant or similar role.

  • Experience supporting senior leaders, preferably in operations or project-driven environments.

  • Knowledge of government communication and procedures is a plus.

Skills & Competencies

  • Excellent organizational, time-management, and multitasking skills.

  • Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook.

  • Strong written and verbal communication skills in English.

  • Ability to work under pressure and manage multiple priorities.

  • Arabic typing and drafting skills are desirable.

Employment Type

    Full Time

Company Industry

Department / Functional Area

Keywords

  • Meeting Coordination
  • Organizational Skills
  • Problem-Solving
  • Reporting Skills
  • Presentation Skills

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Confidential Company

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