Executive Assistant to the CEO PRIME PARTNERS SHPK

Job Description

Roles & Responsibilities

Desired Candidate Profile

• Corporate & Legal Coordination

• Liaise with regulators, tax authorities, and legal counsel on matters relating to the CEO's holding companies and associated entities.

• Draft, review, and coordinate formal correspondence and responses for regulatory, tax, and compliance matters.

• Oversee and manage multi-jurisdictional bank account opening processes, ensuring all documentation meets KYC, AML, and compliance requirements.

• Maintain organized corporate records, filings, and statutory documents for multiple entities.

• Coordinate with accountants, auditors, and advisors to ensure deadlines and obligations are met.

Executive Business Support

• Proactively manage the CEO's calendar, prioritizing and scheduling high-level meetings, strategic sessions, and events.

• Screen and summarize incoming emails, chat messages, and correspondence, drafting responses for review.

• Prepare meeting briefs, conduct research, and track follow-up actions to completion.

• Review monthly business and financial reports, highlighting key changes, trends, and areas for the CEO's attention.

• Coordinate domestic and international travel arrangements, including complex itineraries.

• Represent the CEO professionally in interactions with senior stakeholders, partners, and institutions.

Private & Family Office Support

• Assist with selected personnel and family-related administrative matters.

• Coordinate personal travel, events, and engagements while ensuring confidentiality.

• Maintain records and documentation for personal assets, properties, and investments.

• Support personal banking, insurance, and contractual matters in alignment with compliance requirements.

Qualifications

• Proven experience in an Executive Assistant, Legal Assistant, or Family Office role supporting senior leadership or UHNW individuals.

• Strong legal, compliance, or corporate governance background, with ability to handle regulatory, tax, and banking processes across jurisdictions.

• Exceptional organizational, multitasking, and time-management skills.

• Outstanding written and verbal communication skills with the ability to draft formal correspondence to high standards.

• High proficiency in Google Workspace, Microsoft Office, and professional communication tools.

• Absolute discretion and ability to manage sensitive information in both business and private contexts.

• Comfort with periodic international travel for business and personal matters.