Executive Secretary

Taameer Group

The Executive Secretary will provide comprehensive administrative support to executives, ensuring the smooth operation of daily activities. The ideal candidate will have a strong command of English, Construction based experience, a high level of professionalism, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities:

• Manage and organize executive schedules, meetings, and travel arrangements
• Handle and prioritise incoming calls, emails, and correspondence
• Prepare and edit reports, presentations, and other business documents
• Maintain an organized filing system, ensuring easy access to key documents and information
• Coordinate meetings, conferences, and events for the management team
• Take minutes at meetings and ensure accurate records are kept
• Manage office supplies and equipment, ensuring that the office runs smoothly
• Draft and send routine communications and business correspondence
• Assist in the preparation and review of contracts, reports, and other documents
• Maintain confidentiality and handle sensitive information with discretion
• Perform other administrative tasks as assigned by executives

Requirements

• Proven experience as an Executive Secretary, Personal Assistant, or similar role
• Strong organizational and multitasking skills with a keen attention to detail
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Ability to work under pressure and meet tight deadlines
• Strong interpersonal skills and a professional demeaner
• Discretion and confidentiality when handling sensitive information
• Ability to handle multiple tasks efficiently and proactively
• Strong time management and problem-solving abilities
• A bachelor's degree or equivalent in Business Administration or a related field (preferred)