Front Desk Administrator

ALUCOR

Join us as a Front Desk Administrator and become the vital first point of contact for visitors, clients, and employees, extending your support across multiple departmental functions. This comprehensive role blends professional front-desk duties with wide-ranging administrative, HR, finance support, facilities coordination, and compliance responsibilities. You will be instrumental in maintaining a welcoming, efficient, and secure office environment, representing the organization's values while ensuring seamless daily operations, strict compliance, and excellent customer service.

What You'll Do

Front Desk & Visitor Management: Expertly manage reception operations, greet and welcome visitors; handle visitor sign-in/out procedures; verify identity and documentation; direct guests to appropriate personnel or meeting rooms. Professionally answer, screen, and route incoming calls; take and relay messages. Maintain a tidy, professional reception area.

Administrative Coordination: Schedule and confirm appointments; manage meeting-room bookings and ensure readiness. Handle Mail & Courier operations (receiving, sorting, distributing, coordinating outgoing shipments, maintaining records). Perform general administrative tasks including comprehensive filing, data entry, document management, and record keeping.

Compliance & Permits Administration: Prepare and manage gate passes, including free zone pass processes. Assist with permits and license renewals and support visitor/contractor compliance checks to ensure adherence to company and regulatory procedures.

HR General Support: Provide essential support including timekeeping and attendance tracking, assisting with payroll data entry or coordination, processing leave requests and updating balances, maintaining employee records and confidential filing, assisting with onboarding paperwork, and supporting recruitment interview scheduling. Ensure strict confidentiality and compliance in handling employee data.

Finance & Procurement Assistance: Manage petty cash transactions and oversee company credit card usage. Coordinate utility bill payments. Manage and maintain office supplies inventory, including ordering and distribution.

Facilities & Accommodation Oversight: Coordinate basic facility standards; liaise with housekeeping, monitor cleanliness, and report maintenance needs. Manage maintenance requests and follow up with service providers. Assist with camp accommodation and renewals and manage meeting room bookings and logistics.

Policy Adherence: Ensure strict adherence to company policies, security procedures, and maintain absolute confidentiality of all sensitive information.