HR and Immigration Administrator University of Birmingham Dubai

General:

• Promotes equality and values diversity acting as a role model and fostering an inclusive working culture
• Actively manages equality, diversity and inclusion through monitoring and evaluation and actively challenging unacceptable behaviour
• Undertake continuous personal and professional development

Main:

HR Administration

• Provide clerical assistance during the onboarding and offboarding of employees
• Provide ongoing support to new joiners during the initial stages of their appointment
• Collaborate with colleagues to continually review the employee onboarding process and seek to facilitate changes where required in line with the campus needs
• Collaborate with key stakeholders including Programme Directors and Heads of Subjects to support the onboarding of Flying Faculty
• Administer, file, and maintain updated digital record of employee personal data to be retrieved as an when required i.e., for auditing purposes
• Administer, file, and maintain an updated bank of physical files
• Prepare and process all types of employee relations documents, including promotions, transfers, dependants information, salary certificates, contract renewal, and salary adjustments in compliance with university approved guidelines and policies
• Administer the distribution of pay slips in a duly time frame
• Raise purchase requisitions for Occupational Health partners
• Lead Occupational Health process for both staff and students
• Liaise with Central Staff Hub colleagues in Edgbaston regularly to administer support for colleagues in Dubai
• Seek to resolve general employee queries and escalate to key Advisory and Legal personnel as and when required
• Produce manuals and letters as and when required
• Produce ad-hoc reports as and when required

Executive & Corporate Office People Team Support

• Work in collaboration with Corporate Operations to coordinate a programme of Health and Wellness activities for employees
• Seek collaborative relationships with local hospitality and leisure providers
• Liaise closely with colleagues in Dubai and collaborate to build a programme of activity which operates as the HR Function in Dubai incorporating colleagues leading on Learning and Development, Health and Safety Management and Equality, Diversity, and Inclusion
• Continuously review processes and tasks proactively and offer suggestions for improvement sharing best practise as appropriate

Immigration Processing and Administration

• Keep abreast of legal compliance and UAE Labour law requirements and advise on changes where appropriate
• Maintain good knowledge of local labour and immigration laws
• Process both staff and student VISAs; including renewals and cancellations
• Maintain a high level of accuracy whilst processing applications in a timely manner
• Maintain a monthly report of VISA processing to be reviewed by key stakeholders
• Support the Student & Programme Administration team with student VISA queries
• Draw on previous knowledge and experience to drive solutions to more complex queries
• Administer medical health checks in collaboration with external stakeholders

Other Duties:

• Develop skills and undertake responsibilities as appropriate which will fulfil the purpose of the role and support the success of the organization
• Participate and contribute to organizational/team meetings as required
• Any other duties relevant to the needs of the organization and as directed by the Executive Assistant