HR Assistant International Rescue Committee

JOB SUMMARY:
The HR Assistant (Recruitment and Incentive worker) will be working 50% on supporting the staffing for open positions in the Yemen Country program that vary from short-term, emergency response, and full-time needs to meet demands of donors and programs in location that are working and other locations that IRC may expand into in Yemen. This individual will be responsible for pro-active sourcing, community engagement, posting advertisements in the local community sources, and short-listing candidates for open vacancies. They will also follow recruitment strategies to increase the IRC s talent pool and pipelines and will provide input to ensure the IRC has diverse global talent that performs at a high level responding to the changing needs of the organization and %50 for Incentive Workers Department, the HR Assistant will assist incentive Manager for Incentive Workers in IWs documents, ensures smooth implementation of Incentive Workers support like ATC submission, updating master sheet for IWs, scanning payment documents, follows up Incentive Workers matters, ensures smooth payment for Incentive Workers, keeps Incentive Workers master sheet update and provides effective coordination and support to IRC Yemen in all activities related to IWs activities.
WORKING RELATIONS:
Position Reports to: Senior Recruitment and Mobility Officer and HR Manager Incentive Workers Department.
Position directly supervises: None
Other Internal and/or external contacts: All staff and departments within the IRC field offices inside Yemen.
MAIN RESPONSIBILITIES:
Recruitment duties
• Support the Recruitment Cycle to advertise and post vacancies in local community sources, short-list CV s, scheduling for interviews and tests, and maintain candidate employment applications.
• Under the supervision of the Recruitment and Mobility Senior Officer, and guidance, source for positions and build, connections in the local community for open vacancies.
• Advertise IRC open vacancies in Arabic in local sources and, build links with relevant partners in the community.
• Maintain a Roster of local candidates that are interested in IRC vacancies.
• Be responsible for full-cycle recruitment process and directly recruit positions; develop candidate rosters, employ traditional sourcing strategies, actively network, and employ innovative, creative recruiting methods to hire the best talent.
• Engage community in Yemen; collect employment applications in Arabic and English from community contacts, build referral networks, and apply pre-screening qualifications to short-list qualified talent.
• Follow IRC HR and Global Recruitment Policies and Procedures in Recruitment and maintain compliance with all Yemeni labor laws.
• Maintain the confidentiality of all critical HR/Recruitment information and other IRC pertinent information in Yemen.
• Collaborate with Senior Recruitment and Mobility Officer to provide weekly updates on candidate pool and roster for staffing needs.
• Submit ATC (background checks) through the IRC system. Ensures that the validity of the ATC covers contract duration.
Incentive workers duties
• Update incentive workers master list on monthly basis and upon request from supervisor.
• Assist in scanning & filing Incentive workers payments documents on box in collaboration with Finance.
• Follow up the signature of renewal of the IW annexes including Contract, amendments, extensions, ATC, Certificate of Completions, payment, and files.
• Assist IW-HR in follow up, collect, and review attendance sheets, summary sheets and payment request.
• Follow up the payment process with program stakeholders and with finance.
• Any other task assigned to from direct supervisor.
Qualifications
REQUIREMENTS: (Qualifications, Skills and Abilities):
A. Education :
Fresh Graduator bachelor s degree in business administration, Human Resources or related field or equivalent professional experience from 2020 2024.
B. Experience :
6 months to 1 year of experience required in recruitment and Incentive Workers.
C. Skills and Abilities :
Strong skill and interest in the Recruitment and Human Resources function.
Ability to travel to IRC field locations and sites up to 30% of the time.
Demonstrated experience and work in a different context.
Strong organizational skills as well as interpersonal skills are vital.
Fast paced/changing, meeting deadlines.
Solid presentation and communication skills; ability to convey information successfully.
Shown sense of professional discretion, integrity, and ability to handle situations respectfully and to effective resolution.
Good coping strategies in stressful and emergency situations, calmness is a requirement.
Respectful and strong skill in establishing positive working relationships with employees and all other partners to enhance collaboration and productivity.