HSE Admin Assistant

Parsons Corporation

What You'll Be Doing:

• Assist with preparing, transcribing, transferring, organizing, gathering, and distributing information, as well as maintaining both written and digital communications and records.

• Support the creation and submission of written inspection reports.

• Maintain the HSE Tracking Log, including but not limited to:

  • List of employees and their current project assignments

  • HSE goals and completion status

  • Monthly HSE reports

  • ADOSH (Abu Dhabi Occupational Safety and Health) Quarterly Performance Reports

  • HSE write-ups for all tenders, RFPs, and LOEs

  • HSE online training records

  • New hire employee records and HSE orientations

  • Office HSE Committee and meeting logs

  • Recordkeeping of active and inactive job requisitions across all projects

• Create and maintain HSE folders, which are typically used to prepare ESHARP (Environmental, Safety, Health, and Risk Program) validation audit records, reports, and HSE goals.

• Support the Deputy HSE Director in monitoring work planning and performance.

• Ensure accurate documentation of Parsons occupational injury and incident reports, including reviewing information to confirm alignment with established standards and implementation guidelines.

• Assists with new hire orientation.

• Participate in regulatory and best practice SH&E training, as well as create and maintain its records.

• Participates in routine safety work briefings to make minutes of meetings.

• Perform other duties relevant to this position, as required.

What Required Skills You'll Bring:

• Bachelor's Degreein any related discipline from a recognized University

• At least 6 years of related work experience in the field of Admin Assistant with knowledge of HSE regulations.

• Proficient in MS Office, SharePoint and other relevant computer applications.

• Excellent interpersonal, oral and written communication skills.

What Desired Skills You'll Bring:

• Working knowledge of ADOSH System Framework and other SH&E regulations and reporting procedures.

• Preferably with experience in the UAE and with a driving license is an advantage.